Step 1
Sign out
The student picks their name and destination, checks the pass and confirms. No paper to lose or forge.
Know who’s out. Know where they’re going.
HallRoster swaps the paper hall pass for a quick sign-out on the classroom Chromebook, so every student in the hallway is accounted for.
Active passes
LIVE
JE
Jordan Example
Room 101 → Library
Room 101 → Library
RS
Riley Sample
Room 214 → Nurse
Room 214 → Nurse
SP
Sam Placeholder
Room 118 → Restroom
Room 118 → Restroom
AT
Avery Test
Room 305 → Main Office
Room 305 → Main Office
Example data · fictional students
How it works
Out and back in three taps.
Every classroom Chromebook becomes a sign-out station. Students handle their own pass, and staff see the whole hallway in real time.
Step 1
Step 2
See who’s out
Teachers and hall monitors see each active pass, where it’s headed, whether the student has arrived and how long they’ve been gone.
Step 3
Back in class
The student signs back in on the same Chromebook. Every trip is saved for reports and follow-up.
Features
Everything a school needs to manage hallway traffic.
A live view of the hallway
Every active pass in one place, marked Traveling or Arrived, with elapsed time. Search by student, classroom, destination or note.
Photos that confirm who’s who
Private student photos help staff check identity at a glance. Initials appear when there’s no photo.
Digital passes
Students sign out and back in on a dedicated classroom Chromebook. One active pass per student, always.
Bell-schedule aware
Passes follow your bell schedule and calendar changes. Open passes close automatically at the end of the day.
Every trip, tracked
Each pass records the room a student left and where they went, with warning times you set per destination.
Patterns you can act on
Search pass history and export to CSV by student, class, destination or time of day. Over-time alerts flag what to review, without assuming a student did anything wrong.
One dashboard for the building
Administrators see every classroom and hallway, manage stations and roles, and keep a full audit trail of changes.
Built for the whole school
Simple for students. Clear for staff.
For students
Ask the teacher, tap your name and destination, and go. Signing back in takes one tap on the same Chromebook.
For hall monitors
See every student in the hallway, mark arrivals and returns, create a pass for a student already out, and filter for anyone over time.
For teachers
No more paper sign-out sheets. Assigned Classroom Staff see only their own room’s passes.
For administrators
Rosters, bell schedules, stations, roles and reports, all in one admin console.
For schools
Running in your building within weeks, not semesters.
HallRoster runs in the cloud on the Chromebooks your classrooms already have. Staff sign in with your school’s Google accounts, and there is nothing to install on school servers.
Talk with us
We learn how your building handles passes today.
Set up your school
Import your roster by CSV, then add rooms, destinations and bell schedules.
Enroll stations
A six-digit setup code links each classroom Chromebook to its room.
Train your staff
Short walkthroughs for teachers, hall monitors and administrators.
Go live
Students sign out at the station. Staff follow every pass live.
Student privacy
Privacy built in from day one
- Role-based access. Administrator, Hall Monitor and Assigned Classroom Staff each see only what they need.
- Private photos. Kept in private cloud storage and shown only to authorized staff during an active pass.
- Audit log. Every change to a pass or roster is recorded.
- Careful sign-in records. The login log keeps no passwords, tokens or IP addresses.
Admin console
Tools for the front office
- Pass history search, CSV export and reports
- Bell schedules and calendar changes
- Station management: enrollment, device revoke, online status
- Your school’s branding and editable FAQs
- A built-in System Health check
Pricing that fits your school.
Pricing depends on the size of your school. Tell us about your building and we’ll send a quote.
Mount Saint Charles Academy
HallRoster at Mount Saint Charles Academy.
Mount Saint Charles Academy is the first school to use HallRoster. Its teachers and staff helped shape how it works. These steps come from the HallRoster help guide used at Mount Saint Charles Academy.
Students SIGNING OUT
- Ask your teacher before you leave.
- On the classroom Chromebook, select your name and where you are going.
- Check your request and confirm your sign-out.
- Go straight there and come straight back.
- Sign back in on the same Chromebook when you return.
Teachers BEFORE CLASS
- Make sure the classroom Chromebook is set up and shows the right room.
- Check that it shows the current period, or “Sign-Out Available” with its time window.
- If sign-out is unavailable, don’t clear browser data or re-enroll the Chromebook. Contact an administrator.
- At the end of the day, open passes close and are marked “Did Not Sign Back In.”
Hall monitors
- Search by student, classroom, destination or note.
- Mark a student Arrived or Returned, create a pass for a student already in the hall, or change a pass. Every change goes to the audit log.
- Over-time alerts help you decide what to review. On their own, they don’t mean a student did something wrong.
Privacy at Mount Saint Charles Academy
Use your Mount Saint Charles Academy Google account only. Don’t share setup codes, downloaded reports, student photos or screenshots through unapproved channels.
Need help?
Contact the Mount Saint Charles Academy Technology Department through the school’s help desk process.
Staff login: [staff login link to be added]
Visit mountsaintcharles.org
About
Made by CloudForce Technologies.
People | Solutions | A Brighter Tomorrow
HallRoster is a CloudForce Technologies product, developed in partnership with Mount Saint Charles Academy in Woonsocket, Rhode Island, where it was designed and tested in real classrooms and hallways.
Book a demo
Bring HallRoster to your school.
Tell us about your building and we’ll set up a walkthrough for your team.
[contact email to be added]